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Position & Rate Links
Florida State / Budget & Analysis / Positions & Rate
Positions & Rate
What is Rate?Rate represents the current annualized rate of pay for filled, vacant, or reserved positions. E&G salaries are managed through a process called "Rate Allocation." The Budget Office keeps control totals of E&G Rate for Schools and Colleges, and for other units with E&G positions. For Faculty rate management, a unit's rate allocation total matches the total of their filled and vacant positions. For Support Staff, a unit's E&G allocation for rate may exceed the total rate associated with the positions; this excess is called the unit's "Rate Pool". A unit can increase rate on a faculty position, but there must be a corresponding decrease in rate on another faculty position. For these changes the Faculty Rate Management Form/Non-Established Position Action Form must be submitted to the Budget Office for implementation. Changes in rate can also come from other sources. If the change in rate comes from a transfer within the School/College/Area from Support to Faculty rate (or vice versa), from a permanent conversion of non-salary (OPS/Exp/OCO) budget to salary rate, or comes from a transfer to/from another School/College/Area the change must be submitted to the Budget Office using the E&G Rate Allocation Change Form. E&G Allocations can also change due to a Legislative, University or VP/Provost directive. E&G Rate and Allocation reports are periodically created and distributed by the Budget Office. These consist of several individual reports:
Periodically non-E&G Position Reports are distributed to the units. The Budget Office does not regulate non-E&G filled or vacant positions. The following reports are password protected: E&G Allocation & Rate Reports (by College/Unit)E&G Filled/Vacant Reports
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What is the difference between Rate and Salary?Rate is a budgeting tool. Salary is a calculation of Rate plus Benefits for a position. Benefits for filled positions are calculated in the Annual Operating Budget using benefit choices of Health Insurance, Life Insurance and Retirement of the incumbent in a position. Any Health or Life Insurance premium increases due in that fiscal year are calculated into this benefit amount. Benefits for vacant positions are calculated in the Operating Budget using averages of the three categories of benefits. See the Estimating Fringe Benefits section of this web-site. E&G Salary Budget is booked into OMNI by the Budget Office soon after the submission of the Operating Budget to the Board of Governors in August of each fiscal year. |
What becomes of unused Salary?
For Support Staff, any surplus or deficit in salary budget at year-end is swept to the University Central Reserve and does not affect the unit. This University Central Reserve is used to fund leave payouts, non-Legislative bonuses, overtime, and temporary training overlaps.
University policy is that any unused Faculty salary, excluding benefits, can be converted to another budgetary account (OPS/Exp/OCO). Unused Faculty salary can be due to Vacant positions, Leave of Absences, Sabbaticals, or temporary funding by non-E&G sources. These conversions are initiated by the individual schools, colleges or units using the Faculty Line Conversion Form and sent to the Budget Office for implementation. Unused Faculty salary can also be converted to the Provost's Summer Reserve to be used for summer faculty salaries. In these cases the same form is used. Faculty conversions do not cross fiscal years.
